Archiving
LOW MODERATE HIGHRequirements NIST SOURCE
Prohibit archiving of personally identifiable information elements if those elements in a dataset will not be needed after the dataset is archived.
Discussion (NIST Supplemental Guidance)
Datasets can be archived for many reasons. The envisioned purposes for the archived dataset are specified, and if personally identifiable information elements are not required, the elements are not archived. For example, social security numbers may have been collected for record linkage, but the archived dataset may include the required elements from the linked records. In this case, it is not necessary to archive the social security numbers.
Implementation Guidance
Original engineering commentary written for this explorer — not NIST source text and not authoritative guidance.
No engineering interpretation has been authored for SI-19(2) yet. This section is architected to receive it — see the Requirements and Assessment sections above for the authoritative NIST source content in the meantime.
Assessment
Assessment Objectives
- the archiving of personally identifiable information elements is prohibited if those elements in a dataset will not be needed after the dataset is archived.
Examine
[SELECT FROM: System and information integrity policy; system and information integrity procedures; personally identifiable information processing policy; de-identification procedures; system configuration documentation; data archiving mechanisms; system security plan; privacy plan; privacy impact assessment; privacy risk assessment documentation; other relevant documents or records].
Interview
[SELECT FROM: Organizational personnel responsible for de-identifying the dataset; organizational personnel with dataset archival responsibilities; organizational personnel with information security and privacy responsibilities].
Test
[SELECT FROM: Automated mechanisms prohibiting the archival of personally identifiable information elements].
STIGs & CCIs
No STIG checks or CCI mappings are currently loaded for SI-19(2). This section is architected to display, per product: STIG ID, Finding ID, Severity, Title, Description, Check, Fix, CCI, and NIST control mapping — but nothing is populated here until a real DISA STIG/CCI dataset is ingested.
Learn more about STIG/CCI integration →Evidence
Categorized from the SP 800-53A "Examine"/"Test" artifact list above by keyword — not an authoritative NIST evidence list.
Policy
- System and information integrity policy
- personally identifiable information processing policy
- system security plan
- privacy plan
Configuration
- system configuration documentation
Testing
- Automated mechanisms prohibiting the archival of personally identifiable information elements
Other Records
- system and information integrity procedures
- de-identification procedures
- data archiving mechanisms
- privacy impact assessment
- privacy risk assessment documentation
- other relevant documents or records