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PT-7(1) PT · Personally Identifiable Information Processing and Transparency

Social Security Numbers

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Requirements NIST SOURCE

When a system processes Social Security numbers:

Discussion (NIST Supplemental Guidance)

Federal law and policy establish specific requirements for organizations’ processing of Social Security numbers. Organizations take steps to eliminate unnecessary uses of Social Security numbers and other sensitive information and observe any particular requirements that apply.

Implementation Guidance

Engineering Interpretation

Original engineering commentary written for this explorer — not NIST source text and not authoritative guidance.

No engineering interpretation has been authored for PT-7(1) yet. This section is architected to receive it — see the Requirements and Assessment sections above for the authoritative NIST source content in the meantime.

Assessment

NIST SP 800-53A REV 5.2.0

Assessment Objectives

  1. when a system processes Social Security numbers, the unnecessary collection, maintenance, and use of Social Security numbers are eliminated;
  2. when a system processes Social Security numbers, alternatives to the use of Social Security Numbers as a personal identifier are explored;
  3. when a system processes Social Security numbers, individual rights, benefits, or privileges provided by law are not denied because of an individual�s refusal to disclose their Social Security number;
  4. when a system processes Social Security numbers, any individual who is asked to disclose their Social Security number is informed whether that disclosure is mandatory or voluntary, by what statutory or other authority such number is solicited, and what uses will be made of it;
  5. when a system processes Social Security numbers, any individual who is asked to disclose their Social Security number is informed by what statutory or other authority the number is solicited;
  6. when a system processes Social Security numbers, any individual who is asked to disclose their Social Security number is informed what uses will be made of it.

Examine

[SELECT FROM: Personally identifiable information processing and transparency policy and procedures; privacy notice; Privacy Act system of records; privacy notice; separate notice regarding the use of Social Security numbers; privacy plan; other relevant documents or records].

Interview

[SELECT FROM: Organizational personnel with personally identifiable information processing and transparency responsibilities; organizational personnel with information security and privacy responsibilities].

Test

[SELECT FROM: Organizational processes for identifying, reviewing, and taking action to control the unnecessary use of Social Security numbers; implementation of an alternative to Social Security numbers as identifiers].

STIGs & CCIs

No STIG checks or CCI mappings are currently loaded for PT-7(1). This section is architected to display, per product: STIG ID, Finding ID, Severity, Title, Description, Check, Fix, CCI, and NIST control mapping — but nothing is populated here until a real DISA STIG/CCI dataset is ingested.

Learn more about STIG/CCI integration →

Evidence

Potential Evidence — Derived

Categorized from the SP 800-53A "Examine"/"Test" artifact list above by keyword — not an authoritative NIST evidence list.

Policy

  • Personally identifiable information processing and transparency policy and procedures
  • privacy plan

Testing

  • Organizational processes for identifying, reviewing, and taking action to control the unnecessary use of Social Security numbers
  • implementation of an alternative to Social Security numbers as identifiers

Other Records

  • privacy notice
  • Privacy Act system of records
  • separate notice regarding the use of Social Security numbers
  • other relevant documents or records