PE-8 PE · Physical and Environmental Protection

Visitor Access Records

✓ LOW ✓ MODERATE ✓ HIGH
2 Enhancements 1 Overlay 3 Related Controls
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Requirements NIST SOURCE

Discussion (NIST Supplemental Guidance)

Visitor access records include the names and organizations of individuals visiting, visitor signatures, forms of identification, dates of access, entry and departure times, purpose of visits, and the names and organizations of individuals visited. Access record reviews determine if access authorizations are current and are still required to support organizational mission and business functions. Access records are not required for publicly accessible areas.

Enhancements NIST SOURCE

PE-8(1) Automated Records Maintenance and Review LOW MODERATE ✓ HIGH

Maintain and review visitor access records using [organization-defined automated mechanisms].

Discussion

Visitor access records may be stored and maintained in a database management system that is accessible by organizational personnel. Automated access to such records facilitates record reviews on a regular basis to determine if access authorizations are current and still required to support organizational mission and business functions.

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PE-8(2) Physical Access Records WITHDRAWN

Withdrawn. Incorporated into PE-2.

PE-8(3) Limit Personally Identifiable Information Elements LOW MODERATE HIGH

Limit personally identifiable information contained in visitor access records to the following elements identified in the privacy risk assessment: [elements].

Discussion

Organizations may have requirements that specify the contents of visitor access records. Limiting personally identifiable information in visitor access records when such information is not needed for operational purposes helps reduce the level of privacy risk created by a system.

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Implementation Guidance

Engineering Interpretation

Original engineering commentary written for this explorer — not NIST source text and not authoritative guidance.

No engineering interpretation has been authored for PE-8 yet. This section is architected to receive it — see the Requirements and Assessment sections above for the authoritative NIST source content in the meantime.

Assessment

NIST SP 800-53A REV 5.2.0

Assessment Objectives

  1. time period for which to maintain visitor access records for the facility where the system resides is defined;
  2. the frequency at which to review visitor access records is defined;
  3. personnel to whom visitor access records anomalies are reported to is/are defined;
  4. visitor access records for the facility where the system resides are maintained for <PE-08_ODP[01] time period>;
  5. visitor access records are reviewed <PE-08_ODP[02] frequency>;
  6. visitor access records anomalies are reported to <PE-08_ODP[03] personnel>.

Examine

[SELECT FROM: Physical and environmental protection policy; procedures addressing visitor access records; visitor access control logs or records; visitor access record or log reviews; system security plan; privacy plan; privacy impact assessment; privacy risk assessment documentation; other relevant documents or records].

Interview

[SELECT FROM: Organizational personnel with visitor access record responsibilities; organizational personnel with information security and privacy responsibilities].

Test

[SELECT FROM: Organizational processes for maintaining and reviewing visitor access records; mechanisms supporting and/or implementing the maintenance and review of visitor access records].

Overlays

OT/ICS Overlay SP 800-82r3

NIST SP 800-82r3 Appendix F, Table 22. Blank baseline means the control/control enhancement is not selected in that initial OT baseline.

LOW

  • Base control: Included (matches standard baseline)

MODERATE

  • Base control: Included (matches standard baseline)

HIGH

  • Base control: Included (matches standard baseline)
  • Included: (1)

STIGs & CCIs

No STIG checks or CCI mappings are currently loaded for PE-8. This section is architected to display, per product: STIG ID, Finding ID, Severity, Title, Description, Check, Fix, CCI, and NIST control mapping — but nothing is populated here until a real DISA STIG/CCI dataset is ingested.

Learn more about STIG/CCI integration →

Evidence

Potential Evidence — Derived

Categorized from the SP 800-53A "Examine"/"Test" artifact list above by keyword — not an authoritative NIST evidence list.

Policy

  • Physical and environmental protection policy
  • system security plan
  • privacy plan

Logging

  • visitor access record or log reviews

Testing

  • Organizational processes for maintaining and reviewing visitor access records
  • mechanisms supporting and/or implementing the maintenance and review of visitor access records

Other Records

  • procedures addressing visitor access records
  • visitor access control logs or records
  • privacy impact assessment
  • privacy risk assessment documentation
  • other relevant documents or records